What records must be kept for the R&D super-deduction?

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Accepted Answer

Under State Taxation Administration Announcement No. 23 of 2018, the super-deduction is claimed on a "self-assess, claim, keep records on file" basis, with seven main records on file, chiefly the project approval decisions, the list of R&D staff, the R&D auxiliary ledger and the cost allocation notes. They stay with the company and are not filed with the return. The seven records: project plans and approval decisions; the structure and staff list of the R&D unit or team; commissioned or joint R&D contracts registered with the science authorities; allocation notes, with usage records, for R&D staff (including external staff), equipment and intangibles; final accounts, allocation schedules and benefit-sharing ratios for centralised R&D; the R&D auxiliary ledger and summary; and any appraisal opinion issued by a science authority at prefecture level or above. Commissioned overseas R&D has its own list. The records are kept for ten years from the day after the annual filing period of the year the benefit is claimed. Qualifying companies deduct an additional 100% of actual R&D spending before tax (MOF and STA Announcement No. 7 of 2023). How R&D Steward handles it: it collects the seven cost categories, tests each limit, generates the auxiliary ledger and the filing form, then runs 24 risk checks and lists the records on file and anything missing.

What records must be kept for the R&D super-deduction?

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